Examination Procedures and Ratings

The organization of pilot and ATC exams is similar. The first exam is only a theoretical exam that will test your ability to know IVAO rules and regulation, to know basic aeronautic knowledge and to use the online software, either IvAc for Advanced ATC Trainee (AS3) or IvAp for Advanced Flight Student (FS3). It consists of 20 multiple-choice questions you will have to answer in a maximum of 45 minutes.

You can take this test, after you registered with IVAO for at least 2 weeks AND logged a minimum of 25 hours (as ATC or pilot depending on the exam you request).

After you have achieved AS3/FS3 rating by passing this first basic online exam, you can apply for an Aerodrome Controller (ADC) / Private Pilot (PP) exam and thereafter more advanced ratings.

All advanced ratings (beginning with the ADC/PP exam) are awarded after successfully completing both a practical and theoretical exam. Both are marked out of 100 and you will need to obtain at least 75/100 at theoretical and practical exams to pass.

Advanced ratings are only possible for members of active divisions.

Detailed requirements you will have to fulfil to apply for IVAO ratings are detailed on the ATC ratings and Pilot ratings pages.

Note that the following limitations also apply:

  • A minimum number of logged hours is required to apply for an exam (see tables) ; logged time on IVAN as a controller is used for ATC exams (pilot hours are not taken into account) while logged time on IVAN as pilot is used for pilot exams
  • You must complete the units in the order required by the controller and pilot rating requirements
  • A waiting period is sometimes required between 2 exams:
    • No delay between theoretical and practical parts of the same level, as far as the theoretical exam is marked as success,
    • 15 days for practical exams evaluated and validated between 51/100 and 74/100 (50/100 to 70/100 for theoretical exams),
    • 30 days for practical exams evaluated and validated between 1/100 and 50/100 (5/100 to 45/100 for theoretical exams),
    • 90 days for exams evaluated and validated with 0/100,
    • 60 days, after a successful exam, and starting the next higher level.

Theoretical exams

1- How to find theoretical exam

Any theoretical exam shall be run in IVAO website by checking your examination status on your IVAO profile under My Personal Details link at the bottom of your profile, or directly in your own examination page.

2- Theoretical exam Process

All theoretical exams consist of 20 randomly selected multiple-choice questions (MCQ):

  • All questions are based on ICAO/EUOPS Rules and Regulations if not stated otherwise in the question.
  • Each question includes from 3 to 5 proposed answers among which only one is correct.
  • You have a maximum of 45 minutes to fill in the examination paper
  • Should you exceed this limit, the exam will be automatically recorded as failed and noted 0/100.
  • MCQ exams are automatically corrected
  • each question will be marked 0 when the answer is failed or 5 when the answer is success
  • The pass-mark for the exam is 75/100 (corresponding to at least 15 correct answers).

Note that you can submit your answers as often as you want during the 45 minutes of the exam. Only the last submission will be taken into account.

We greatly recommend you submit your examination form on a regular basis in order to avoid to be marked 0 if you are disconnected or if you exceed the 45 minutes limit.

The training documentation material can be found in our mediawiki database : http://mediawiki.ivao.aero/index.php?title=Rank_Documentation

3- Evaluation

The evaluation of the exam is automated by a script run by the HQ training department. You will received the result by mail (mail declared on your IVAO profile).

Be careful to check your IVAO registered email since it will be the only one the system will use to send the result. You can check this information on your personal details page. If your email address needs to be changed, you should mail the membership directors (MD/MAD) before requesting your exam (a link is provided on your page).

All exam information (i.e. applicant answers, marks, and references) will be available for consultation (from the exam number) as long as your exam is marked 50/100 or higher.

4- Disconnection and not saving issue during theoretical exam

Our system does not allow the resetting of theoretical exams.

Consequently, the Training department will always refuse to reset unfilled or timed out exams.

In order to shorten the time for applying again, members should save their answers on a regular basis so as to avoid the exam being marked 0 if a disconnection or a time out happen.

Practical exams

1 – General points

Any practical exam shall be run in IVAO website by checking your examination status on your IVAO profile under My Personal Details link at the bottom of your profile, or directly in your own examination page.

Requests for practical exams are only possible for members of active divisions. Members of inactive divisions will have to change to an active division in order to get higher ratings (R&R

Note that in some cases - especially if your exam has been cancelled, the system will reject your request since the exam you are asking for is already “Created”. In such a case, you will need to:

  • Go to your exam page
  • Then click on the exam number whose status is marked as “Created” to assess the Take exam submit button.

Your exam will be assigned to an examiner of your division (DIR, ADIR, TC, TAC or TAx) or to an HQ training examiner (TD,TAD,SRTA).

When all examiners of the considered active division do not have the required rating for the requested exam, the training directors (TD/TAD) will assign it manually to an examiner from another division or to an examiner belonging to the HQ-Training Staff.

Be careful to check your IVAO registered email since it will be the only one your examiner will use to contact you and arrange the practical details. You can check this information on your personal details page. If your email address needs to be changed, you should mail the membership directors (MD/MAD) before requesting your exam (a link is provided on your page).

Feel free to specify in the “comments” part of the exam form everything that could be important, such as your availability (dates, hours) or chosen position only for ATC exams.

Since practical exams should be done at the latest 1 month after applying for it, refrain from asking for an exam if you know you will be unavailable for a long time (vacation, school or professional obligations, Internet unavailability, etc).

Limited availability could result in exam cancellation. Reactivation of a cancelled exam can be done only by writing a mail to the training directors (TD/TAD).

2 – ATC and Pilot exam briefing guides

Before applying for an ATC or pilot examination, carefully read our Practical exam briefing guides.

The guides can be read in our IVAO HQ mediawiki database : http://mediawiki.ivao.aero/index.php?title=Exam_Briefing

These guides provide the necessary information with regard to exam requirements and progress. Also, consult your division web site or contact your division training coordinators (TC/TAC) about any specific examination rules applicable for your division.

Please also consult your national regulation of your division in order to know specific requirement for all exams: http://mediawiki.ivao.aero/index.php?title=Division_national_regulation

3 – Evaluation and validation

Your practical exam will be assessed by your examiner in accordance with the published IVAO HQ-Training criteria.

Fulfilment of exam tasks will be explained in detail during the debriefing part of the exam and summarised in the exam remarks field. Some details and comments will also be added by your examiner for the attention of the validator.

After evaluation, the exam is sent to the HQ-Training Staff department and registered into a list of exams pending for validation. One of the member of the HQ-Training Staff department will be assigned for assessing and validating your exam.

Note that some delay may occur between exam completion and final result in case examiner and validator have to share some information and/or discuss some marks. Avoid posting on the forum, contacting the validator by mail or online chat, or the HQ Training Staff in such a case. Do not trust validator last connection date also (he may work without connecting). If your exam is not validated within 1 month, ask your examiner (he may know the reason and/or could mail the validator).

Be also aware that exam result is not set before it has been validated. As soon as your exam is validated, it is registered as “Success” or “Failed”. You will be able to take it again (if failed) or take the next (if success) according to the general rules indicated above. Rating is automatically updated, within 24 hours, when a successful practical exam has been validated.

4 – Special procedure for exams of Staff members

For all exams in which a staff member is to be examined, the presence of an observer in addition to the scheduled examiner is required. The observer may be any member of the same or another division staff or any member part of the HQ training staff, and is required to hold at least the rating of the planned exam, and must have an active IVAO examiner status.

The HQ Training Department reserves the right to assign a different examiner and/or to dispatch an additional observer of their choice.

The planned date and time of the exam of any staff member shall be announced to the HQ Training Department not less than seven days prior to the exam. Shorter reporting times can be accepted if reasonable circumstances are present.

The HQ Training Department shall assign an approval number which has to be mentioned in the exam report by the examiner. Exam reports without that approval number may be rejected during validation.

5 – Observation of practical exams

The presence of observers on TeamSpeak channels during practical exams is submitted to the following rules:

  • Member(s) who wish to listen to exams on dedicated (“private”) TeamSpeak channels shall be authorised by the examiner. The examiner may accept or deny the presence of one or several observers at his discretion, the examiner will also have to request the examinee's agreement before granting any observer.
  • The above rule doesn't apply to other training staff members of the same division (including the division's DIR and ADIR) and HQ-Training staff members who can freely observe any exam. They will normally inform the examiner and the applicant of their presence. Examiners must grant access to them and, in case they restrict TeamSpeak channel access for whatever reason, must ensure they can be contacted by chat for giving them the possibility to enter the exam channel. Observation by any training staff members of other divisions has to be requested beforehand and will usually be welcomed.
  • The presence of any members who do not own the tested rating must be restricted. We leave at the examiner's discretion depending on its relevance for training purposes only.
  • The above rules don't apply to “public” TeamSpeak channels where normal control is provided in addition to exam monitoring. Consequently, if examiners want to preserve exam confidentiality for non public part of examination, they shall create dedicated (“private”) TeamSpeak channels.
  • All observers, whether on a public or private TeamSpeak channel, are expected to behave in such a way that the exam is not disturbed at any time.

6 – Cheating during Exam You have to do your exam alone without any help, except for the IVAO- or your personal documentation. If you are helped by another person in any type of exam, HQ will consider this exam cheating and therefore the exam will be counted as failed with 0 points. Additionally, HQ will block you from doing any exam for a period of 12 months, as well as issue a suspension of 6 months, as stated in the suspension table.

When any doubt with the examinee occurs, TD/TAD reserves the right to invite the candidate for an oral interview, about his/her exam.

7- Exams for user with disabilities

As no one should be excluded from doing exams on IVAO, the HQ Training Department offers to make special exceptions for users with disabilities, like deafness or muteness. To be eligible to make a special exam, contact your division Director and Assistant Director, as well as Training Director and Training Assistant Director.

ATC/Pilots rating transfer

The procedure for a rating transfer from real-world licences or rating on other networks may be viewed at the page Rating Transfer.

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