Board of Governors Meeting Minutes

Meeting date: 6 July 2017

Collated by: Nicolas David (Secretary)

Signed by: Elías Herrero (Vice President)

Agenda

  1. Briefing with Executive.
  2. Approval of BOG meeting minute of 28 March 2017.
  3. Denton Young reelection.
  4. Nicolas Gelli reelection.
  5. IVAO Local NPO.
  6. Donation campaign.
  7. Discussion about the future of “promotion budget”.
  8. Sponsors and relationship.
  9. Public Relation Department proposal.
  10. Current status of the Task force for Software.
  11. Any Other Business

Attendance

Present

  1. 102912 - Jacques Mariens
  2. 135071 - Giorgio La Pira
  3. 180003 - Nicolas David (Arrived after the briefing with the Executive)
  4. 218981 - Elias Herrero (Meeting Chairman)

Absent

  1. 101031 - Eric J. Olson
  2. 155904 - Splendor A. Bouman

Meeting valid per statutes with 66.66% attendance.

Meeting Opened at 17h05min UTC.

1 - Briefing with Executive and Meeting with IVAO Deutschland e. V.

Briefing with Executive on current network issues.

This briefing ended at 18h06min UTC.


MEETING WITH IVAO DEUTSCHLAND e. V.


Regarding the point number 5 - IVAO Local NPO. The Board decided to invite Mr Peter Schott and Mr Max Schmidt in order to start discussion regarding IVAO Deutschland e. V. and to invite Jeremy Rochefort to attend this meeting
Here is the minute of this meeting.

Meeting started at 18h15min UTC.
Present: Elias Herrero, Giorgio La Pira, Jacques Mariens, Nicolas David (Joined during this meeting), Peter Schott, Max Schmidt, Jeremy Rochefort.
Collated by: Giorgio La Pira (Assistant Secretary) and Nicolas David (Secretary)

Discussion carried out with respresentatives of IVAO Deutschland e. V.. After hearing their concerns and ideas, the Board as assessed that under no circumstance they are trying to separate or harm IVAO, but they are rather trying to find solutions for the legal entity to back them up. The Board as requested them to pause the use and development of IVAO Deutschland e. V. , while together with them and the General Assembly, a proposal is draft in order to find the best way to handle their needs. It was agreed that the whole idea is to use IVAO Deutschland e. V. for the bare minimum required; what can be done within the IVAO VZW will be done as such, whereas whatever needs a local legal entity will potentially, use a local association, once the debate and proposal has been concluded. No cause of alarm, and very constructive and positive discussion throughout.
Peter Schott wished to specified these items:
* IVAO Deutschland e. V. was not created in order to start another network,
* IVAO Deutschland e. V. never had the intention to split IVAO,
* IVAO Deutschland e. V. was created to help the German Division of IVAO with the cost of local expenses, such as renting additional servers or software, or event organisation, which are beyond the budget IVAO VZW can allocate to a single division.
* During the debate about copyright and usage issues of IVAO core software late 2016/early 2017, German Division Staff (also being part of the Ivac2 DataPrep Team) were in frequent contact with some developers. Frustration levels were high, all sorts of outcome were discussed to let off steam. The German Division Staff and the directorate of IVAO Deutschland e. V. always pushed to avoid any split of the network, because it would damage the IVAO Network. Instead, we urge to ignore hearsay and instead work with the BoG to make a new agreement about software copyright and usage rights.

Meeting ended at 19h43min UTC.



Board of Governor meeting continues at 19h44min UTC with Governors only.

2 - Approval of BOG meeting minute of 28 March 2017.

Approval of BOG meeting minute of 28 March 2017.

Author: Nicolas David

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Giorgio La Pira, Jacques Mariens, Nicolas David

Conclusion: Agree

3 - Denton Young reelection.

The 2 years mandate of Denton Young expired. After some discussions the Board opened the following motion.

Elect Denton Young as member of Executive Council for another mandate of 2 years.

Author: Nicolas David

Voting

Type: anonymous - Majority: regular

Results:

4x Agree

Conclusion: Agree

The mandate of Denton Young has been renewed until 6 July 2019.

4 - Nicolas Gelli reelection

The 2 years mandate of Nicolas Gelli expired. After some discussions the Board opened the following motion.

Elect Nicolas Gelli as member of Executive Council for another mandate of 2 years.

Author: Nicolas David

Voting

Type: anonymous - Majority: regular

Results:

4x Disagree

Conclusion: Disagree

The mandate of Nicolas Gelli has been terminated on 6 July 2017.
The Board would like to thank Nicolas Gelli for his time and dedication in this position.
An Executive Council position will be open by the Board soon.

5 - IVAO Local NPO.

The Board would like to ask every body for more patience, in order to let us work on formalized and legal way of this option.
Once this work will be done, the Board will finally vote to approve or not the creation of Local NPOs under IVAO VZW supervision.
Because of many legal implications, the Board asks members who wish to create a local NPO, to WAIT until this work is done.

6 - Donation campaign.

Jacques Mariens informed that the next donation campaign will start in September 2017.
It has been reported that a post in the IVAO Forum “IVAO News and Announcements” has been published on 28 June 2017. This post was not requested by the Board.
The Board will ask the Executive Council to investigate on who wrote this post and why. Once done a reminder about communication regarding IVAO VZW will be done.

7 - Discussion about the future of “promotion budget”

It has been found that the communication and interaction with Divisions regarding budget failed until now. It has been noticed that many divisions don't know that the NPO can help them in terms of budget.
Jacque Mariens proposed to the Board to open a direct link of communication between him and Divisions Directors in order to discuss budgetary subjects.
The Board approved the request and recommend to use the forum “Division HQ” for this purpose.

8 - Public Relation Department proposal

Following the request received by the Board and after some discussions, the Board agreed on the Public Relation Department proposal.

9 - Sponsors and relationship.

The outcome of this point is the same as the point 8.

10 - Current status of the Task force for Software.

The Task force for Software has been created and started to work. This Task force will address a report to the General Assembly.

11 - Any other Business

The Board has been informed of the death of Jeremy Clergue.
The Board recognize that Jeremy made a huge work and spent a lot of times in our community and for our members in order to share our common passion.
All our thoughts are going to the family and friends of Jeremy.

The Board decided to award Jeremy Clergue with the IVAO Honorific Award.

Award Jérémie Clergue with the IVAO Honorific Award

Author: Nicolas David

Voting

Type: anonymous - Majority: regular

Results:

4x Agree

Conclusion: Agree

The Board will ask the Executive Council to Award the account of Jeremy Clergue with the IVAO Honorific Award.


Nicolas David wished to talked about some opened tickets.
* iOS Application: Few months ago a member wished to have the approval for its application. The Board thanks this member for its work and will ask him to be more patient because the Board still need to define a policy about third party iOS Applications with the DevOps.

* Complaints about Executive actions: Recently the Board received a lot of complaints about how the Executive Council is taking its decisions. After an investigation, the Board decided to confirm its trust in Executive Council and the way it's working.

* Complaints against an IVAO-EXA who led to a massive demission in the North America Region Staff and massive account deletion requests. After an investigation, it appeared that everything started from Virtual Airlines and raised up to IVAO. Despite severe accusation from these members, no facts and solid proves has been founded. The Board decided to close this file.


With no further business to be discussed the meeting was closed at 21h04min UTC.