Board of Governors Meeting Minutes

Meeting date: 29 January 2017

Collated by: Nicolas David (Secretary)

Signed by: Elías Herrero (Vice President)

Agenda

  1. Briefing with Executive
  2. Approval of BOG Minutes from 18 December 2016
  3. Amendment of Rules and Regulation
  4. Forum Administrator rights DevOps members who are not GA members
  5. Forum Avatar
  6. Add to By-Laws a minimum age to join the NPO
  7. Update on agreement between IVAO and Developers.
  8. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson (Meeting Chairman)
  2. 102912 - Jacques Mariens
  3. 180003 - Nicolas David
  4. 218981 - Elias Herrero

Absent

  1. 135071 - Giorgio La Pira
  2. 155904 - Splendor A. Bouman

Meeting valid per statutes with 66.66% attendance

Meeting Opened at 18h06min UTC.

1 - Briefing with Executive

Briefing with Executive on current network issues.

2 - Approval of BOG meeting minutes of 18 December 2016

Motion: Approval of BOG meeting minutes of 18 December 2016

Author: Nicolas David

Voting

Type: public - Majority: regular

Results:

4x Agree: Elias Herrero, Eric J. Olson, Jacques Mariens, Nicolas David

Conclusion: Agree

3 - Amendment of Rules and Regulation

Following the request of the Executive Council, the motion below has been created.

Amend rule 4.6.2.1 to add: “Special cases can be approved by the Executive, which are related to the construction of new divisions.”

Author: Nicolas David

Voting

Type: public - Majority: regular

Results:

4x Agree: Elias Herrero, Eric J. Olson, Jacques Mariens, Nicolas David

Conclusion: Agree

A member who is not in an active division and who is in the process to open a division can receive the approval from the Executive Council to have his exam in his region. The Executive Council will then inform the Training Director/Assistant Director about this approval.
The exam will be conducted by the Training Department.

4 - Forum Administrator rights DevOps members who are not GA members

The Board of Governor received several question about the access to the General Assembly forum by members of the DevOps department even if they are not member of the NPO.
It's not the first time that this question is rising, some members of the DevOps team needs to be Forum Administrators because of their functions. The only solution to definitively solve this question is to move the General Assembly forum to the NPO server, however at this time it has been higlighted that it is technically not possible to move topics from IVAO forum into another forum hosted on another server.
The Board is fully aware of this situation and is closely supervising Forum Administrator rights.

5 - Forum Avatar

The Board of Governor received a question about the Forum Avatar. It has been asked to the Board to take a position regarding the use of military uniform as Forum Avatar.
The Board understands that in some particular cases the use of picture of members wearing a military uniform may hurt the sensibility of certain members, however the Board does not see any issue with this practise. The Board also reminds that IVAO is a free environment and that real life conflicts (military, religious, etc…) don't have their place in this network and must remain outside the network.

6 - Add to By-Laws a minimum age to join the NPO

After some discussion with the General Assembly, the Board of Governors agreed on the possibility to set a minimum age to join the NPO. This will avoid any potential judiciary issues.
The motion below has been created.

Amend By-Laws Article 4 to read “Every adjoined member who is at least 18 years of age can apply for effective membership of the NPO…“

Author: Nicolas David

Voting

Type: public - Majority: regular

Results:

4x Agree: Elias Herrero, Eric J. Olson, Jacques Mariens, Nicolas David

Conclusion: Agree

The By-Law will be updated accordingly.

7 - Update on agreement between IVAO and Developers.

This topic is a very important topic and highly sensitive. The Board is still negotiating with former developers.
In order to ensure the best environment for this negotiation, the Board is asking every members to keep calm and to avoid any comment based on feelings, rumors.
An official announcement will be made by the Board when the negotiation process will be finished.

8 - Any other Business

The Treasurer wished to male some reports:
- About the budget and the Lawyer budget, as the DevOps budget is set every years and not used, it has been proposed to reserve an amount from that budget for potential Lawyer coast. After asking some information to a Lawyer, it has been decided that this amount will be fixed to 2400 euros Maximum (for the moment. This amount will be adjusted regarding potential future invoices, if needed).
An update of the budget will be presented to the General Assembly.
- The Treasurer also notified to the Board that despite all discussions within IVAO Public forum about our issue with former developers, private donations have not been impacted.


With no further business to be discussed the meeting was closed at 19h49min UTC.