Board of Governors Meeting Minutes

Meeting date: 8 July, 2016

Collated by: Splendor Bouman (Secretary)

Agenda

  1. Briefing with Executive
  2. Approval of BoG Meeting Minutes (25/03/16)
  3. Rule 6.3.1 change
  4. DevOps request regarding future network structure & data usage policies
  5. Exec Mandate of Jeremy Rochefort
  6. Donation campaign for 2016
  7. Modify DocWiki contents to correctly reflect the current statutes
  8. IVAO Sponsors and Partners Analysis
  9. Rule governing division transfer processing time
  10. Ownership of files created by staff for IVAO
  11. Any other Business

Attendance

Present

  1. 102912 - Jacques Mariens
  2. 135071 - Giorgio La Pira
  3. 155904 - Splendor A. Bouman (Meeting Chairman)
  4. 180003 - Nicolas David
  5. 218981 - Elias Herrero (joined at topic 2)

Absent

  1. 101031 - Eric J. Olson
  2. 278220 - Maxime Poncelet

Meeting valid per statutes with 71% attendance

Meeting Opened.

1 - Briefing with Executive

Briefing with Executive on current pressing issues to be discussed later on in agenda. Ken Andries, representing DevOps, was also present for part of the briefing to answer questions about specific DevOps items.

2 - Approval of BoG Meeting Minutes (25/03/16)

No discussion was recorded for this point.

Motion: Approve Minutes for BoG meeting held on 25 March 2016 (meetings:bog:2016-03-25))

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Jacques Mariens, Giorgio La Pira, Nicolas David, Splendor A. Bouman

Conclusion: Agree

3 - Rule 6.3.1 change

The Executive requested that rule 6.3.1 be reviewed to prohibit the “no transponder” code from being used on the network.

Motion: Modify rule 6.3.1 to require the use of a Mode A/C/S transponder for all flights

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

5x Disagree : Elias Herrero, Jacques Mariens, Giorgio La Pira, Nicolas David, Splendor A. Bouman

Conclusion: Disagree

4 - DevOps request regarding future network structure & data usage policies

DevOps presented a number of questions and concerns, notably the future of services such as wazzup, and privacy implications of 3rd party apps utilising IVAO data. The board members agreed that more control over who could use external data feeds was needed, however access should not be made more difficult for 3rd party apps.

Another issue presented was the impending requirement to pay for Google Maps usage in Webeye at an approximate cost of $50/60 USD a month. This is a temporary issue until Webeye 2, which will no longer use Google Maps data, is complete.

Motion: Approve the use of payed Google Maps data with funds from the existing server budget

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Jacques Mariens, Giorgio La Pira, Nicolas David, Splendor A. Bouman

Conclusion: Agree

5 - Exec Mandate of Jeremy Rochefort

Jeremy Rochefort was appointed to the Executive in June 2014, for a two year mandate. In the first item of the meeting he expressed his willingness to continue in the position.

Motion: Renew the Executive mandate of Jeremy Rochefort for two years

Author: Splendor Bouman

Voting

Type: anonymous - Majority: regular

Results:

5x Agree

Conclusion: Agree

6 - Donation campaign for 2016

Jacques Mariens presented the half year financial position of the NPO. The current expenditure combined with the remaining balance in the savings account do not warrant a donation campaign at this time.

To be reviewed in the 4th quarter of 2016.

7 - Modify DocWiki contents to correctly reflect the current statutes

The GA requested that DocWiki contents correctly reflect the current statutes as published at http://www.ejustice.just.fgov.be/tsv_pdf/2016/03/11/16037032.pdf

This is a secretarial issue and no motion was voted upon.

8 - IVAO Sponsors and Partners Analysis

The opportunity to involve further sponsors was attractive to all present governors.

Elias Herrero will communicate with Stephen Howarth for further clarification of any decisions to be made on the topic.

9 - Rule governing division transfer processing time

Executive requested clarification of any rule governing the processing time for division transfer requests.

Motion: The acceptable delay to process a members division transfer request shall be set by the Executive and Membership department

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Jacques Mariens, Giorgio La Pira, Nicolas David, Splendor A. Bouman

Conclusion: Agree

10 - Ownership of files created by staff for IVAO

Executive requested that a protocol for ownership of files created by staff for IVAO be looked into.

Intellectual property being a very sensitive subject, this protocol must be considered carefully.

Motion: Implement a document donation form where members may grant unlimited usage of their work to IVAO NPO for any purpose including adaptation and/or sharing with a third party

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Jacques Mariens, Giorgio La Pira, Nicolas David, Splendor A. Bouman

Conclusion: Agree

11 - Any other Business

Summer activity

The combined lack of availability of a number of governors was noted, all were due to pressing personal or professional changes - new houses, jobs, qualifications. The present governors agreed that activity within the BoG must increase again, through regular informal meetings and increased forum usage.

Pending Decisions

A number of motions voted upon in previous meetings are still to be implemented. The relevant departments will be contacted for an update.