Board of Governors Meeting Minutes

Meeting date: 25 March, 2016

Collated by: Splendor Bouman (Secretary)

Agenda

  1. Briefing with Executive
  2. Approval of GA Meeting Minutes (28/02/16)
  3. Approval of BoG Meeting Minutes (31/01/16)
  4. Privacy protection for NPO members.
  5. VA rules amendment
  6. TNFRR update
  7. Complaints Committee Task Force update
  8. Review of the New horizon Task Force conclusion
  9. Any Other Business

Attendance

Present

  1. 102912 - Jacques Mariens
  2. 155904 - Splendor A. Bouman
  3. 218981 - Elias Herrero (Meeting Chairman)
  4. 278220 - Maxime Poncelet

Absent

  1. 101031 - Eric J. Olson
  2. 135071 - Giorgio La Pira
  3. 180003 - Nicolas David

Meeting valid per statutes with 57% attendance

Meeting Opened.

1 - Briefing with Executive

Briefing with Executive which included “round-table” discussion regarding streamlining communication channels and discussions on how to improve the situational awareness of both bodies about each others' activities.

2 - Approval of GA Meeting Minutes (28/02/16)

No discussion was recorded for this point.

Motion: Approve Minutes for GA meeting held on December 28 February, 2016 (meetings:ga:2016-02-28))

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Jacques Mariens, Maxime Poncelet, Splendor A. Bouman

Conclusion: Agree

3 - Approval of BoG Meeting Minutes (31/01/16)

No discussion was recorded for this point.

Motion: Approve Minutes for BoG meeting held on December 27, 2015 (meetings:bog:2016-01-31))

Author: Splendor Bouman

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Jacques Mariens, Maxime Poncelet, Splendor A. Bouman

Conclusion: Agree

4 - Privacy protection for NPO members

Publishing NPO meeting minutes in the public domain could compromise privacy and confidentiality when certain subjects are discussed. Several options were discussed, with the chosen preference being voted upon

Motion: Restrict access to NPO meeting minutes to GA, BOG members and IVAO Executive and PR senior staff

Author: Maxime Poncelet

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Jacques Mariens, Maxime Poncelet, Splendor A. Bouman

Conclusion: Agree

In order to implement this motion the IVAO document library shall be restricted through an LDAP system linked to the IVAO member database.

5 - VA Rules Amendment

The Executive forwarded a proposal to amend the VA Rules and Regulations. After reviewing the proposal the unanimous decision was to return the draft for further tuning.

This decision was motivated by the poor standard of English vocabulary and grammar used which could lead to confusion when interpreting the rules.

6 - TFNRR Update

Elias Herrero presented the status of TFNRR. With the rules complete, the departments will now be contacted to prepare Regulations as appropriate.

7 - Complaints Committee Task Force update

Task force is preparing example cases for guidance of the committee.

8 - Review of the New horizon Task Force conclusion

The task force presented three options: Status quo, Franchise NPO system and Federated NPO system.

The present governors agreed that the option to appoint a local NPO representative, under legal contract, to represent the NPO in local events should be explored.

9 - Any other Business

IVAO 2.0 concept

This proposal was brought forward as a possible solution to streamline the IVAO staff structure. Splendor Bouman will coordinate the creation of a task force with BoG and senior staff to explore and refine the proposal further.

Double accounts

The BoG has no ability to stop the issue, other than to encourage departments to elaborate technical solutions.