Board of Governors Meeting Minutes

Meeting date: 27 December, 2015

Collated by: Splendor Bouman (Secretary)

Agenda

  1. Briefing with Executive
  2. Approval of Minutes from 25 September 2015
  3. Election of BoG officers
  4. Yearly membership contribution 2016
  5. Discussion about Article 30 (Statutes)
  6. Confirmation needed on Sponsorship Documents by PR-DEP
  7. SO training project
  8. IVAO web domains policy
  9. IVAO trademark
  10. Event naming convention
  11. MTA applications
  12. TFNRR status
  13. TFENH status
  14. Complaints Committee project status
  15. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 135071 - Giorgio La Pira
  4. 155904 - Splendor A. Bouman
  5. 180003 - Nicolas David
  6. 218981 - Elias Herrero
  7. 278220 - Maxime Poncelet

Absent

  1. 277564 - Achmad Ferdi Iskandar

Meeting valid per statutes with 71% attendance

Meeting Opened.

1 - Briefing with Executive

Briefing with Executive which included “round-table” discussions regarding procedures for the deletion of accounts, public relations agreements and other issues which required legal guidance.

2 - Approval of Minutes from 18 November 2015

No discussion was recorded for this point.

Motion: Approve Minutes for meeting held on November 18, 2015 (meetings:bog:2015-11-18))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman 2x Abstain: Maxime Poncelet, Nicolas David

Conclusion: Agree

3 - Election of BoG officers

A motion was brought forward to confirm the current positions as there was no challenge.

The Secretary requested an assistant for the purpose of collating meeting minutes. No volunteers came forward so no vote occurred. Minute taking duties for future meetings will henceforth be shared.

Motion: Confirm President, Vice-President, Secretary, Treasurer for 2016.

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results:

7x Agree

Conclusion: Agree

4 - Yearly membership contribution 2016

The suggestion was brought forward to harmonise the membership contribution for all payment methods to €16 per year. A further increase was not considered necessary or appropriate.

Motion: Amened article 3 of the by-laws to reflect a 16 EURO contribution for 2016 payable by January 31st and no fee for PayPal users

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

7x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Maxime Poncelet, Nicolas David, Splendor A. Bouman

Conclusion: Agree

5 - Discussion about Article 30 (Statutes)

Article 30 of the statutes was discussed as there is a possibility that the definition of majority is not defined to exclude abstention votes. After discussion and re-reading of the full statutes it was found that article 29 covered all eventualities.

It was also found that the 30 day publication rule requested by the General Assembly already existed as part of article 30. The article will be updated with the new wording presented by the GA.

No motions were voted upon.

6 - Sponsorship Documents by PR-DEP

The PR department requested clarification regarding the sponsorship agreement with Aerosoft and the ability of divisions to obtain discounts etc. from other authors / publishers.

The discussion concluded that as no direct payment to the NPO would occur these partnerships would not conflict with the Aerosoft sponsorship agreement, however the wording in the agreement should be revised to clarify the position.

No motion was voted upon.

7 - SO training project

Special Operations Department presented a project to implement a parallel rating system for non-civilian operations, requesting approval and access to a duplicate exam system.

Although the idea was discussed and commented on positively, technical limitations would not allow the use of a parallel exam system. Further discussion should take place with DevOps, Operations and Training to consider revising the larger rating system.

No motion was voted upon.

8 - IVAO web domains policy

The IVAO owned domains are coming to expiry in 2016. A discussion about which domains to keep concluded that ivao.biz could be dropped, with other domains being kept active.

Furthermore some domains are still registered to individual staff; they should be transferred to the NPO as soon as possible.

Motion: Renew all existing domains except ivao.biz. Ensure domains are directly registered to the NPO.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

6x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Marines, Nicolas David, Splendor A. Bouman; 1x Abstain: Maxime Poncelet.

Conclusion: Agree

9 - IVAO trademark

Following the vote of the General Assembly the IVAO trademark will be registered in the Benelux countries. Due to the change of logo / colour set since the previous registration, the current trademark will have to lapse and a new one be filed. Eric Olson to follow up.

No motion was voted upon.

10 - Event naming convention

The event naming convention in the forums was brought up by network departments, however no rules apply to this subject and it was not discussed further.

11 - MTA applications

On request of the executive, the minimum staff requirements for PR department was clarified.

Motion: Amend rule 9.1.3, second bullet to read “DevOps and Public Relations staff require no minimum rating”

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

7x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Maxime Poncelet, Nicolas David, Splendor A. Bouman

Conclusion: Agree

12 - TFENH (Status)

Updated per forum.

13 - TFNRR (Status)

Updated per forum.

14 - Complaints Committee (Status)

Updated per forum.

15 - Department Roles and Responsibilities (Status)

Updated per forum.

16 - Any other Business

Nil.