Board of Governors Meeting Minutes

Meeting date: 18 November, 2015

Collated by: Eric Olson (President)

Agenda

  1. Briefing with Executive
  2. Approval of Minutes from 25 September 2015
  3. Approval of date and agenda for General Assembly Meeting
  4. Final Review of BOG Candidates
  5. Update of By-Laws
  6. 2016 Budget
  7. PRC/PRAC Appointment Procedure
  8. R/R Update - GCA
  9. Trademark Status
  10. Software Development Agreement
  11. Flight Ops/ATC Ops Merger
  12. TFENH (Status)
  13. TFNRR (Status)
  14. Complaints Committee (Status)
  15. Department Roles & Responsibilities (Status)
  16. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 135071 - Giorgio La Pira
  4. 155904 - Splendor A. Bouman (departed after first motion)
  5. 195667 - Vybhava K. Srinivasan
  6. 218981 - Elias Herrero

Absent

  1. 277564 - Achmad Ferdi Iskandar

Meeting valid per statutes with 71% attendance

Meeting Opened.

1 - Briefing with Executive

Briefing with Executive which included “round-table” discussions regarding merger of departments and other issues which required legal guidance.

2 - Approval of Minutes from 25 September 2015

No discussion was recorded for this point.

Motion: Approve Minutes for meeting held on September 25, 2015 (meetings:bog:2015-09-25))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

3 - Approval of date and agenda for General Assembly Meeting

Motion: Fix GA Meeting Date for Sunday, November 29 at 1800Z

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

5x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

Motion: Approve Agenda for GA Meeting to include 4 topics listed in description

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

4 - Final Review of BOG Candidates

The list of candidates presented for BoG election are:

  1. Robertino Mihai (396668)
  2. Matt Torti (268360)
  3. Elias Herrero (218981)
  4. Maxime Poncelet (278220)
  5. Kevin Faussadier (243317)
  6. Splendor Bouman (155904)
  7. Rob Overdijk (337079)
  8. Nicholas David (180003)

Motion: Accept List of Candidates for Presentation

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

5 - Update of By-Laws

Motion: Add to By-Laws, Article 5 Voting: Voting is tallied in a mathemtical fashion where “Agree” votes carry a value of +1, “Disagree” votes carry a value of -1, and “Abstain” votes carry a value of 0.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

3x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira

Conclusion: Agree

Motion: Amend ARTICLE 8 – BOARD OF GOVERNORS ELECTIONS, Election Procedure, to read: 1. GA members may cast a vote for each candidate presented for election as either “Agree”, “Disagree”, or “Abstain”. 2. To be considered elected, the candidate must receive a vote value greater than zero following Article 5 of the By-Laws. Those candidates shall then be ordered by those with the highest vote value working downwards to fill all vacant seats until no seats remain.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

Motion: Amend By-Laws Article 8, Application Procedure, Sentence 3, to read: The deadline for receiving applications is at least 21 calendar days before the date of the election.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

6 - 2016 Budget

Review of 2016 Budget for presentation to General Assembly.

Motion: Approve Budget of 2016 for Presentation to General Assembly

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

7 - PRC/PRAC Appointment Procedure

Motion: Direct Development Department to fix system to allow Divisional DIR/ADIR to appoint/remove PRC/PRAC positions.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

8 - R/R Update - GCA

Current: 5.1.7 - Divisions may require members of foreign divisions to obtain a Guest Controller Approval before being allowed to log in on FRA restricted positions. Divisions shall announce their participation and publish their requirements on the division’s web site.

Proposed: 5.1.7 - Divisions may require members of foreign divisions to obtain a Guest Controller Approval before being allowed to log in on FRA restricted positions provide ATC services. Divisions shall announce their participation and publish their requirements on the division’s web site.

Motion: Update R/R 5.1.7 - Divisions may require members of foreign divisions to obtain a Guest Controller Approval before providing ATC services. Divisions shall announce their participation and publish their requirements on the division’s web site.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens

Conclusion: Agree

9 - Trademark Status

The current trademark is set to expire in December. The decision was made to move this to the General Assembly for a decision.

10 - Software Development Department Agreement

Tabled to next meeting.

11 - Flight Operations / ATC Operations Merger

Motion: Approve Merger of Flight Operation and ATC Operations Departments

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results:

3x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira

1x Abstain : Jacques Mariens

Conclusion: Agree

12 - TFENH (Status)

Updated per forum.

13 - TFNRR (Status)

Updated per forum.

14 - Complaints Committee (Status)

Updated per forum.

15 - Department Roles and Responsibilities (Status)

Updated per forum.

16 - Any other Business

Nil.