Board of Governors Meeting Minutes

Meeting date: 30 June, 2015

Collated by: Splendor Bouman (Secretary)

Agenda

  1. Briefing with Executive
  2. Approval of BoG Meeting Minutes of 12 May 2015
  3. Executive Applications
  4. Status: Working Groups
  5. BoG / GA Server
  6. Motion presented by GA reference senior staff members serving as BOG members
  7. Memorandum of Understanding with SD Dept
  8. Network ADM status
  9. SD Rename / Restructure
  10. Web Development Restructure
  11. Divisional Meetings / Merchandise / Money Issues
  12. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 135071 - Giorgio La Pira (joined 1715 UTC)
  4. 155904 - Splendor A. Bouman
  5. 218981 - Elias Herrero

Absent

  1. 195667 - Vybhava Srinivasan
  2. 277564 - Achmad Ferdi Iskandar

Meeting valid for statutes with 71% attendance

Meeting Opened 1700 UTC.

1 - Briefing with Executive

Members of the Executive Committee were briefed on the status of the working groups and the Executive Appointment procedure. Ideas and requirements were exchanged on the number of Executive Councillors needed and the scope of the Complaints Committee. It was agreed that the aim of the Complaints Committee was to look into, and provide feedback on the behaviour and performance of staff, not act as a Court of Appeal for decisions taken by staff notably in reference to suspensions.

2 - Approval of BOG Meeting Minutes of 12 May 2015

No discussion was recorded for this point.

Motion: Accept BOG Meeting Minutes of 12 May (meetings:bog:2015-05-12 (14/05/2015 14:57))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

5x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

3 - Executive Applications

A brief discussion about the suitability of the candidates which were interviewed for the Executive Council post and three names were retained.

Motion: Appoint Nicholas Gelli as an Executive Committee Member

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

4x Agree
1x Disagree

Conclusion: Agree


Motion: Appoint Denton Young as an Executive Committee Member

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

5x Agree

Conclusion: Agree


Motion: Appoint Mathias Meyer as an Executive Committee Member

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

4x Agree
1x Abstain

Conclusion: Agree

4 - Status: Working Groups

The status of the working groups was covered in the briefing with the Executive. No major changes since the last meeting.

5 - BOG / GA Server

The need to have a dedicated NPO server was discussed and confirmed, with plans to host the following services:

  • NPO Forum
  • NPO Document Repository (SVN)
  • iVote system

Adminstration of the server to be discussed in the forum.

6 - Motion presented by GA reference senior staff members serving as BOG members

The motion was discussed, with various points being raised. After a discussion the following motion was presented:

Motion: Addition to R/R 9.1 - Staff Application Requirements: HQ Department Directors and Assistant Directors who are elected to serve on the Board of Governors shall be allowed to maintain their current billet, however, a governor shall be considered ineligible from any candidature for an open HQ Department Director or Assistant Director position during their tenure

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

5x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

7 - Memorandum of Understanding with SD Dept

The lack of any formal agreement with the Software Developers referencing intellectual rights of software and terms of use are an issue. Splendor Bouman created and presented a draft to the board which was accepted by motion. The draft will be sent to the Software Development Department for evaluation.

Motion to accept draft of contract with SDD and deliver same to SDD for rebuttal

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira
2x Abstain : Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

8 - Network ADM status

Audit and discussion on ADM status for network users.

Tabled to next meeting due to lack of technical information.

9 - SD Rename / Restructure

Discussion on renaming of software development department as well as restructuring.

Motion: Request joint proposal from Logistics and Software Development departments for consolidation

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Eric J. Olson, Giorgio La Pira, Jacques Mariens
1x Disagree : Elias Herrero
1x Abstain : Splendor A. Bouman

Upon compilation of the minutes Elias Herrero informed the Secretary that his intention was to vote “Agree”. As the outcome of the vote would not have changed the iVote result was upheld

Conclusion: Agree

10 - Web Development Restructure

Discussion on restructuring of web development duties and potential re-alignment.

Following the presentation in Frankfurt and the methodology selected to create the new IVAO website (2.0) the proposal was raised to transfer responsibility of new web development to SD.

Transfer responsibility of new web development to Software Development Department

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens
1x Abstain : Splendor A. Bouman

Conclusion: Agree

11 - Divisional Meetings / Merchandise / Money Issues

The lack of procedures or structure about claiming costs for PR was raised as a major issue as funds are available to divisions however they aren't regularly accessed. It was agreed to work with PR further and continue discussion in the forum.

12 - Any other Business

1. Request from FOD for clarification on VA system.

To be discussed in forum

With no further business to be discussed the meeting was closed at 1814 UTC