Board of Governors Meeting Minutes

Meeting date: 12 May, 2015

Collated by: Splendor Bouman (Secretary)

Approved by: Eric Olson (President)

Agenda

  1. Approval of BoG Meeting Minutes of 9 April 2015
  2. Approval of General Assembly Meeting Minutes of 26 April 2015
  3. BOG Officer Elections
  4. Review of Executive Applications
  5. Working Groups
  6. Review of NDA
  7. BoG / GA Server
  8. Clarification / Rewording of By-Laws
  9. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 135071 - Giorgio La Pira (joined 1715 UTC)
  4. 155904 - Splendor A. Bouman
  5. 195667 - Vybhava Srinivasan
  6. 218981 - Elias Herrero

Absent

  1. 277564 - Achmad Ferdi Iskandar

Meeting valid for statutes with 86% attendance

Meeting Opened 1702 UTC.

1 - Approval of BOG Meeting Minutes of 9 April 2015

No discussion was recorded for this point.

Motion: Accept BOG Meeting Minutes of 9 April (meetings:bog:2015-04-09 (12/04/2015 00:15))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

5x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman, Vybhava K. Srinivasan

Conclusion: Agree

2 - Approval of General Assembly Meeting Minutes of 26 April 2015

No discussion was recorded for this point.

Motion: Accept BOG Meeting Minutes of 26 April (meetings:ga:2015-04-26 ( 28/04/2015 23:15))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

5x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman, Vybhava K. Srinivasan

Conclusion: Agree

3 - NPO Officer Elections

A brief discussion about the necessity of electing further officers occurred. The general consensus was to appoint a Vice President only as the Treasurer & Secretary were coping with the administrative workload.

Only one candidate was nominated for Vice President.

Motion: Appoint Elias Herrero as Vice President

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

4x Agree
1x Abstain

Conclusion: Agree

4 - Review of Executive Applications

Eric Olson briefed the new Governors on the status of the Executive Appointment process and advised that 2 slots were now vacant.

Volunteers were called to manage the interview process. Vybhava Srinivasan and Gorgio La Pira presented themselves.

Motion: Proceed with interview with Executive Applications (Vybhava and Giorgio to Coordinate)

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

6x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman, Vybhava K. Srinivasan

Conclusion: Agree

5 - Working Groups

Elias Herrero provided an update on the progress of the R&R Working Group.

The need for further working groups was discussed:

  • Statutes: No working group is necessary at present
  • Complaints Committee: Further action to define how this team will work and who will take part would be coordinated in the forum
  • By-Laws: A review of the English wording & grammar was deemed appropriate. Further action would be coordinated on the BoG forum

6 - Review of NDA

Comments have been made to the board that the wording of the NDA is poor and it would be very difficult to follow through if legal action were required. The comment was made that it served as a deterrent nevertheless, however it was not being followed up correctly at present with several staff in position who have yet to return the NDA.

All options having been discussed a consensus was reached to discontinue the NDA and replace it with the confidentiality agreement, and ensure the Executive ensured compliance.

Motion: Removal of Non-Disclosure Agreement from circulation to be replaced with the existing Confidentiality Agreement

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

6x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman, Vybhava K. Srinivasan

Conclusion: Agree


Motion: Direct Executive to audit Confidentiality Agreement compliance and take steps to ensure compliance

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

6x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman, Vybhava K. Srinivasan

Conclusion: Agree

7 - BOG/GA Server

Eric Olson provided an update of his work to move functions over the the new NPO server: iVote 2, NPO forum.

Splendor Bouman commented that a replacement for SVN should be found which is more user friendly.

The feasibility of this server was discussed, the consensus was that it would still be preferable to gather NPO services under a single server, and that a dialogue should be opened to gather the opinion of the General Assembly.

8 - Clarification / Rewording of By-Laws

This point was covered in the working groups topic

9 - Any other Business

Rule 5.1.9.1

Elias Herrero updated the board on the feedback to the ATC Operations Department about rule and it's unpopularity. The recommendation of the ATC Operations Department was to repeal the rule.

Motion: Repeal R/R 5.1.9.1

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

6x Agree : Elias Herrero, Eric J. Olson, Giorgio La Pira, Jacques Mariens, Splendor A. Bouman, Vybhava K. Srinivasan

Conclusion: Agree


Medal of Honour nomination

The Executive Council Nominated the following members for the IVAO Medal of Honour for their contribution towards the new website and re-branding project.

  • Elias Herrero
  • Splendor Bouman
  • Christophe Delondre
  • Stephen Howarth

Motion: Award Medal of Honour to Elias Herrero for presentation of new website

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

5x Agree
1x Abstain

Conclusion: Agree


Motion: Award Medal of Honour to Splendor Bouman for presentation of new website

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

5x Agree
1x Abstain

Conclusion: Agree


Motion: Award Medal of Honour to Christophe Delondre for presentation of new website

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

6x Agree

Conclusion: Agree


Motion: Award Medal of Honour to Stephen Howarth for presentation of new website

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

6x Agree

Conclusion: Agree

With no further business to be discussed the meeting was closed at 1814 UTC