Board of Governors Meeting Minutes

Meeting date: 9 April, 2015

Collated by: Splendor Bouman (Secretary)

Approved by: Eric Olson (President)

Agenda

  1. Meeting with Executive
  2. Approval of BoG Meeting Minutes of 24 March 2015
  3. Review of BOG Applications
  4. Finalise details for April GA meeting
  5. Review of Executive Applications
  6. Executive Responsibilities
  7. Privacy Policy Amendment
  8. Rule 5.1.9 Amendment
  9. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 155904 - Splendor A. Bouman
  4. 218981 - Elias Herrero

Meeting valid for statutes with 100% attendance

1 - Meeting with Executive

Eric Olson, President, Opened the meeting at 19:00 UTC. The following topics were discussed:

  • Rule & Regulations / Privacy Policy changes
  • New website rollout
  • Implementation of changes requested in previous meetings
  • Appointment of fifth Executive Council member

2 - Approval of BOG Meeting Minutes of 24 March 2015

No discussion was recorded for this point.

Motion: Accept BOG Meeting Minutes of 24 March (meetings:bog:2015-03-24 (09/04/2015 19:34))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor Bouman

Conclusion: Agree

3 - Review of BOG Applications

At the closing date of 4 April 2015 the following candidatures had been received for the vacant Governor positions:

  • Giorgio La Pira (135071)
  • Adam James (152218)
  • Gert Battenberg (156794)
  • Conny Eklund (179918)
  • Leonardo Martinetto Ferreira (192003)
  • Vybhava Srinivasan (195667)
  • Jelle Dikmans (196509)
  • Samir Carali (201288)
  • Kevin Faussadier (243317)
  • Achmad Ferdi Iskandar (277564)
  • Andrii Bogoslavets (424000)
  • Jan Jelinek (434801)
  • Lorenzo Aiello (436745)

The Secretary and President confirmed that all candidates met the basic requirements for the position of Governor as per the statutes.

Motion: Present listed candidates to General Assembly for election (based upon meeting basic requirements)

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor Bouman

Conclusion: Agree

4 - Finalise details for April GA meeting

The details for the April 2015 GA meeting were agreed as follows:

Date

26 April 2015 - 15:00 UTC

Agenda

  1. Opening
  2. Motion to change statutes presented by Pim Oude Veldhuis
  3. Election of BoG members
  4. Presentation of missed GA candidate
  5. Q & A

5 - Review of Executive Applications

The applications to the Executive Council were reviewed and discussed. The decision was made to select some of the candidates for an interview in accordance with the established procedure for appointing members of the Executive Council.

An notice will be posted inviting a member of the General Assembly to participate in the interview process.

6 - Executive Responsibilities

Carried over from the meeting of 24 March 2015, the Executive Responsibilities document, complete with modifications, was presented for approval.

Motion: Approval of Executive Responsibilities: motions:bog:20150409-exec_responsibilities (09/04/2015 20:15)

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

7 - Update of Privacy Policy

Carried over from the meeting of 24 March 2015, the Privacy Policy was amended due to the amendment of Rule 7.15.

Motion: Update Privacy Policy: motions:bog:2015-04-09-privacy_policy_update (09/04/2015 20:16)

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

(Note: the effective date was updated from 5 to 9 April at 21:20 during the review of meeting minutes. As this change does not affect the motion, as the effective date is always the date of the BoG meeting at which the motion is accepted, a new vote is not required)

8 - Rule 5.1.9 Amendment

The following introduction was received from the ATC Operations Department:

The current philosophy of the ATC Operations Department regarding this rule is based on:

  • We will propose the BoG to change the rule 5.1.9 in order to delete the brackets.
  • Since the current Divisions apply different criteria to use DEP or DEL, we suggest them to announce properly this policy in their webs. For instance, some divisions establish a set of “key” positions to enable DEP or DEL. GND enables DEL or APP enables DEP, for instance. The concept “key position” can be applied to other kind of positions, of course.

In order to strengthen this last, our last suggestion to the BoG will be:

5.1.9.1 - DEP and DEL positions shall only be staffed for traffic demands or training purposes, unless otherwise defined by each divisional ATC department.

We hope these changes can clarify this subject.


The appropriateness of rule 5.1.9.1 was questioned and discussed as Splendor Bouman felt it more appropriate that this level of detail be published in Division or ATC Operations documents rather than the Rules and Regulations. Eric Olson commented that no “Standard Procedures” documentation structure existed yet. The motion was brought to vote.

Motion: Update R/R 5.1.9 to read: Use only valid extensions, these are CTR, APP, DEP, TWR, GND, DEL, FSS.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Splendor A. Bouman
1x Abstain : Jacques Mariens

Conclusion: Agree


Motion: Creation of R/R 5.1.9.1 - DEP and DEL positions shall only be staffed for traffic demands or training purposes, unless otherwise defined by each divisional ATC department

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

2x Agree : Elias Herrero, Eric J. Olson
2x Disagree : Jacques Mariens, Splendor A. Bouman

Conclusion: Agree (chairman vote)

9 - Any other Business

  1. Task Force New Rules & Regulations: Elias Herrero updated the board on the progress of the group. Splendor Bouman suggested that the numbering of the Rules and Regulations be reviewed during the process.

With no further business to be discussed the meeting was closed.