Board of Governors Meeting Minutes

Meeting date: 12 March, 2015

Collated by: Eric Olson (President)

Approved by: Eric Olson (President)

Agenda

  1. Meeting with Executive
  2. Approval of BoG Meeting Minutes of 24 Feb 2015
  3. Executive Committee Appointment Process
  4. VSDC Letter Update
  5. Review of GA expectations
  6. Review/Audit of Current Working Groups
  7. Publication of BOG Vacancies
  8. Creation of Additional Working Groups
  9. Broadcast Guidelines (per Executive)
  10. Any Other Business

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 218981 - Elias Herrero

Absent

  1. 155904 - Splendor A. Bouman

Meeting valid for statutes with 75% attendance

1 - Meeting with Executive

Eric Olson, President, Opened the meeting at 19:00 UTC. The following topics were discussed:

  • Broadcast Guidelines: Discussed and came to conclusion on best way to proceed. Was later presented and passed as a motion.
  • R/R of Departments in Progress
  • IVAO.aero domain name in Alain's name still
  • Discussion regarding PR budget and allocation of funds
  • 3 private owned servers remain to be migrated to NPO owned servers by end of May
  • New website framework in progress, meeting to follow soon
  • Passwords - Talk to Logistics about compliance with directive
  • Executive Appointments - Suggestion made to re-open applications

2 - Approval of BOG Meeting Minutes of 24 Feb 2015

No discussion was recorded for this point.

Motion: Accept BOG Meeting Minutes of 24 February (http://doc.ivao.aero/metings:bog:2015-02-24 (25/02/2015 22:54))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens

Conclusion: Agree

3 - Executive Committee Appointment Process

A discussion regarding whether or not to continue with current application pool or re-open applications took place. Voice vote to continue with current application pool. Discussion on whether to make appointments now, voice vote to do so now. Candidates narrowed by voice vote based upon performance in interviews. Five candidates were presented for vote, 2 were accepted. Fifth Executive slot remains open. Voice vote to allow continued use of Assistants based upon workload needs.

Motion: Selection of Executive Council

Author: Eric J. Olson

Voting

Type: anonymous - Majority: regular

Results

3x Spyros Gallos
3x Humberto Miguel
1x Nicolas Gelli
1x Chris Prophet

Conclusion: Spyros Gallos, Humberto Miguel

4 - VSDC Letter Update

A letter was received from the VSDC on 25 February 2015 regarding the General Assembly Meeting of 15 February 2015. The letter was shared with the board.

5 - Review of GA expectations

BOG to formulate a “declaration of interest” to GA including a statement on the current issues and how we will handle them (points made by GA members).

6 - Review/Audit of Current Working Groups

Current TFNRR working group needs to be revised with the addition of a statutory working group and a working group for the complaint committee. Also, discussion about long-term “sub-committees” that target specific areas of our organisation.

7 - Publication of BOG Vacancies

3 slots expire 2016
2 slots expire 2015

The deadline for receiving applications is 21 calendar days before the date of the election. Decision on the By-Laws governing the election procedure was tabled for the next meeting.

Motion: Open application process for BOG vacancies with application deadline of 4 April at 0000Z. Tentative voting to take place during General Assembly Meeting of 26 April with details to be finalized for meeting.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens

Conclusion: Agree

8 - Creation of Additional Working Groups

Discussed in point 6, duplicate topic.

9 - Broadcast Guidelines (per Executive)

Following discussion with the Executive, the following motion was presented:

Motion: Update R/R 7.15 to read: Recording and/or broadcasting of online sessions including all communications is permitted if noted in the remarks section of a pilot's flight plan or the ATIS section of a controller. The user must cease recording and/or broadcasting if any participant of the session raises objection. Public Relations may approve broadcasting of events with advance notice. Users authorized by public relations for these events are exempt from this policy.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens

Conclusion: Agree

10 - Any other Business

  1. Discussion regarding Executive roles and responsibilities: drafts:responsibilities_exec - Governors were asked to review this document and make corrections as needed.

With no further business to be discussed the meeting was closed.