Board of Governors Meeting Minutes

Meeting date: 24 February, 2015

Collated by: Splendor A. Bouman (Governor)

Approved by: Eric Olson (President)

Agenda

  1. Meeting with Executive
  2. Approval of GA Meeting Minutes of 15 Feb 2015
  3. Approval of BOG Meeting Minutes of 30 Jan 2015
  4. Executive Committee Appointment Process
  5. DocWiki
  6. Evaluation of Current Issues and Next Steps
  7. VSDC Letter Update
  8. Review/Election of NPO Officers

Attendance

Present

  1. 101031 - Eric J. Olson
  2. 102912 - Jacques Mariens
  3. 155904 - Splendor A. Bouman
  4. 218981 - Elias Herrero

Absent

  1. 156794 - Gert Battenberg
  2. 175560 - Bob van der Flier
  3. 396868 - Peter Bosch

Meeting valid for statutes with 57% attendance

1 - Meeting with Executive

Eric Olson, President, Opened the meeting at 18:15 UTC and updated the Executive on the status of the expelled governors and steps to be taken going forward. The status of the Executive Council nominations and Executive assistants was discussed.

2 - Approval of GA Meeting Minutes of 15 Feb 2015

A discussion took place as to the legality of the meeting and the implication of approving the minutes as the VSDC had not yet replied to the query sent on 16 February 2015. All Governors agreed that the motions were carried out in accordance with the statutes and therefore the motion to approve the meeting minutes should be put forward.

Motion: Motion to accept minutes of General Assembly Meeting of 15 February 2015 (http://doc.ivao.aero/metings:ga:2015-02-15 (24/02/2015 - 20:21))

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

3 - Approval of BOG Meeting Minutes of 30 Jan 2015

No discussion was recorded for this point.

Motion: Accept BOG Meeting Minutes of 30 Jan 2015 (https://www.ivao.aero/NPO/Minutes/BoG/2015/BoG_minutes_30012015.pdf)

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

4 - Executive Committee Appointment Process

Motion made to table appointment due to circumstances regarding governor dismissal and need to further evaluate actual needs of Executive from a workload standpoint.

5 - DocWiki

Motion: Approve DocWiki as official repository of NPO documents.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

6 - Evaluation of Current Issues and Next Steps

A number of essential outstanding items were brought forward:

6.1 - Resigned Governors

Motion: Accept resignation of Rob Overdijk and Alain Debruwer

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

6.2 - Expelled Governors

Motion: Accept expulsion of Peter Bosch, Bob van der Flier, and Gert Battenberg as voted by the General Assembly on 15 February 2015.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree

6.3 - Open Governor Positions

A motion was proposed to table this item and add it to next agenda after a reply from VSDC was received and the BoG voting procedure was reviewed.

Motion: Table opening of board application procedure.

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Splendor A. Bouman

1x Abstain : Jacques Mariens

Conclusion: Agree

6.4 - GA Expectations

Recent events were discussed and the question of the the GA now expects the remaining governors to act was brought forward. The governors present agreed to open the floor to the GA for contribution and further discuss this point at subsequent meetings.

7 - VSDC Letter Update

The VSDC have not replied to the letter sent 16 Feb 2015, the topic was tabled.

8 - Review / Election of NPO Officers

As per the statutes, the positions of NPO officers who were expelled by the General Assembly was reviewed and new officered elected as required to ensure the legality of the NPO.

Motion: Expulsion of Gert Battenberg as Vice President

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree


Motion: Expulsion of Bob van der Flier as Secretary

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree


Motion: Accept resignation of Alain Debrouwer as Assistant Secretary

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

4x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens, Splendor A. Bouman

Conclusion: Agree


Motion: Appoint Splendor A. Bouman as Secretary

Author: Eric J. Olson

Voting

Type: public - Majority: regular

Results

3x Agree : Elias Herrero, Eric J. Olson, Jacques Mariens

1x Abstain : Splendor A. Bouman

Conclusion: Agree

9 - Any other Business

A discussion took place on the need to ensure productivity tools were updated and maintained.

With no further business to be discussed the meeting was closed at 21:46 UTC.


The approved version of this document was incorrectly filed here. This page is an identical copy.